Accounting Positions - Chester-Upland SD
Position: Accounting Positions
Subject Area: (none)
Job Title: Purchasing Coordinator
Job Location: Chester Upland School District
Beginning: Jan 04, 2019
Deadline: Feb 05, 2019**
District: Chester-Upland SD
Chester, PA 19013
Telephone: 610-447-5886
Job Description:
Chester Upland School District is in a historic period of change.  We are uniquely poised to re-focus and transform into a student-focused district where each child is ensured the academic and personal skills to succeed in the college or career of their choice.

 The senior leadership team is building a talented and committed team to ensure all students are prepared to graduate Chester Upland schools career and college ready!
Screening Procedures:
  • Receipt of a completed application, resume and cover letter
  • A minimum of three references
  • Personal interview
Minimum Requirements: 
  • Bachelor's degree in Business, Business Administration, or equivalent
  • 2-3 years' related to Finance/Purchasing/Accounting experience or equivalent
  • The following are required:
    • PA Criminal clearances
    • PA Child Abuse clearances
    • FBI clearances
    • Physical including TB Test
  • Proof of U. S. citizenship or legal resident alien status
 Duties and Responsibilities:
  • Responsible for understanding and implementing all state requirements and district procedures related to the purchasing process to ensure full compliance
  • Ensure that each student in the district receives the maximum benefit from the expenditure of the allocations as set by the Receiver/School Board/Superintendent for the acquisition of supplies, material, equipment and services, according to the District
  • Assumes responsibility for all purchases and facilitating the bidding process when required, including equipment and supplies for new buildings as well as for existing buildings
  • Perform routine and administrative assignments for the Business Office, applying knowledge of the School District organization, policies and procedures
  • Work closely with Administrators and department directors on routine inquiries
  • Process purchase order requests for School District supplies and services; ensuring compliance with state/federal regulations and obtaining proper approval signatures
  • Ensure that purchase order requests include all required documentation, charge proper accounts, adhere to three-quote or bid requirements and obtain special Receiver resolutions of approval
  • Participate in DCIU joint purchasing committee and ensure that School District participates in all cost saving activities
  • Coordinate and monitor the work flow of various administrative, financial and/or operational forms, records, reports, schedules and other documents, ensuring timely and accurate completion of documents
  • Organize, process and maintain purchase order payment documentation and vendor remittance data; file data in an organized and timely manner for quick retrieval at all times
  • Prepare deposit slips and bag for courier pick up and/or delivery to bank; record all deposits into general ledger funds
  • Enter new vendors into accounting system; maintain vendor database
  • Provide administrative support to Chief Operations Officer
  • Assume various receivable duties (i.e. Food Services, Athletic and Student Activity Funds)
  • Process designated vendor payments as assigned
  • Assure that products/services are received with required documentation prior to payment
  • Process payroll for designated employees and act as backup to Payroll Coordinator position
  • Assist in closing activities; provide detailed and timely support to local, state and federal auditors as directed
  • Recommend new procedures as desirable and necessary to improve efficiency and effectiveness of Business Office operations
  • Maintain a detailed position procedure manual and update periodically or as needed
  • Performs other tasks and assumes other responsibilities that may be assigned or delegated
  • Demonstrated competence in the use of technology
  • Proficient in computer skills including Microsoft Office Suite
  • Knowledge of school fund accounting, principles, methods, and techniques
  • Ability to set priorities, determine procedures, and work independently
  • Strong organizational skills; detail oriented
  • Satisfactory work record, including attendance 
Position Status:  Full Time
 Salary: Contract Salary Guide 

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.